CHCI Hiring Events and Membership Manager

The Consortium of Humanities Centers and Institutes is looking to hire an Events and Membership Manager to oversee and coordinate the organization of CHCI Annual Meetings, board meetings, symposia, and other events, as well as manage the CHCI membership and maintain regular communications with the 250+ humanities centers and institutes around the world currently in the Consortium. Please note this is a half-time (50%) position.

The preliminary details are listed below, and anyone with questions can email Guillaume Ratel. A link to the full posting on the University of Wisconsin-Madison website, including salary, application materials, and deadlines, will be posted here when available.

The Consortium of Humanities Centers and Institutes Events and Membership Manager will 1) work with off-campus hosts, domestically and internationally, to coordinate the organization of CHCI annual meetings, board meetings, symposia and other events; 2) manage the CHCI membership and maintain regular communications with the 250+ humanities centers and institutes around the world currently in the Consortium. Please note this is a half-time position.

Degree and area of specialization

Bachelor’s degree required, Master’s degree preferred. A background in humanities, arts, interpretive social sciences, interdisciplinary studies, cultural studies, or related field is preferred. Applicants with a practical professional degree and a strong interest in the humanities are also encouraged to apply.

Minimum number of years and type of relevant work experience

A minimum of two years of progressively responsible experience in development, coordination, and promotion of events and/or membership management in the context of an academic or not-for-profit institution. The ability to travel internationally at least twice a year is required—for 2019, travel to Ethiopia, Ireland, and India will be required. International background and experience—especially with international travel logistics and coordination—is preferred. The applicant must enjoy working in a collaborative, dynamic, and flexible workplace.

Principal Duties

CHCI Membership and Member Relations (40%)

  • In collaboration with the President and Director of Programs, develop and execute a strategy to maintain and expand the CHCI membership, in the U.S. and abroad.
  • Develop and maintain membership communication plans. Conduct day-to-day correspondence with faculty directors and staff at member institutions around the world; on-board new members; respond to inquiries from prospective members; design and gather surveys and feedback materials.
  • Oversee membership-related financial transactions and record-keeping, including collecting annual dues and meeting registration fees. Develop plans to improve processes to collect dues and fees.
  • Develop plans to maintain the internal CHCI membership database, the CHCI mailing list, and the online member directory. 
  • Develop a communication strategy and channels to promote member news and opportunities through the CHCI website, mailing list, and social media.
  • Design and maintain a workflow to ensure payment processing of CHCI membership dues into CHCI’s fund at the University Foundation.
  • Collaborate with CHCI member groups and networks to design and execute plans to support support their programing and develop their online presence.
  • Supervise student interns to help execute all membership-related plans above

CHCI Meetings and Events (40%)

  • Develop and execute plans to organize multiple off-campus events: CHCI’s annual international conference, bisannual International Advisory Board meetings, and additional international symposia and institutes. Work with high-level staff at partner institutions in the U.S. and abroad to oversee all logistics of those off-campus meetings.
  • Provide and facilitate travel arrangements and schedules for members of the CHCI International Advisory Board attending bisannual board meetings.
  • Design and coordinate with third-party vendors the production of related print and online materials including the annual meeting webpage, program, poster, etc.
  • Interface between CHCI and the University of Wisconsin-Madison for conference registration, travel reimbursements, and other financial transactions.

CHCI Administration (20%)

  • Collaborate with the President and Director of Programs to advise and provide support for special administrative projects as needed, including plans to develop the annual meeting website, the CHCI membership database, and other critical operational systems. 
  • Develop membership reports to be presented at the International Advisory Board meetings and the annual business meeting of the CHCI membership.
  • Maintain correspondence with faculty director of at member institutions, represent the Consortium at CHCI events.